David mentioned that all you really need is folders and lists. I realized from rereading the Organize chapter in GTD today that these all can be represented by Folders. I try to limit my hierarchy of things to 3 levels deep but trying to jam this into the above list of elements in different apps was annoying. In OneNote, Evernote and other apps I've tried, you always have Notebooks, Stacks, Lists, Projects, Sections, Links, etc. I realized that a few things were bothering me and a new and very simple way to solve them.
I am going to use Google Drive for my personal system when I get a chance to move that. Of course this would work on a mac as well. I switched my work system from OneNote to just using.Windows Explorer, Microsoft Office and OneDrive. Put this as still in test mode but I'm excited about it. I just made a switch in this area today as I realized something.
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I'll probably leave them there, for the full text search. Incubate & Someday/Maybe are still in Evernote, in notebooks of that name. project files could be here instead of my personal area below great for access to vacation-specific info while traveling Security features are explained here:Īnd no, I'm not an affiliate, just a happy customerĪs for folder structure, I think it is a matter of personal preference. Sync also does versioning automatically (maybe Dropbox does too, I can't recall). Dropbox is used to share files if the other party requests it, otherwise I use Sync sharing (where I can share only with specific people, and set a an expiry date on shared links). I still use Evernote for project support & reference, but anything of a personal nature is locked in Sync. I've moved out of Dropbox (which is based in the US) and have removed all personal information from Evernote (also based in the US). It is a Canadian service with end-to-end security including while in place, and pricing was comparable (or better) than Dropbox. GTD123BRO, I used to use Evernote premium for all project support and reference like web clippings, someday/maybe, journal entries, and digital copies of account statements - I love the full-text search capability! I used Dropbox for sharing, for photos and for other material that was more logically file-based.Ībout a year ago I became quite concerned about the security of the cloud and discovered. I didn't and I'm still weeding out the junk within my otherwise nice clean system. When switching from whatever you are using now to a more complete and well defined system dump everything into a new folder called backlog and explicitly move files out as you rename them and decide where they should go.
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Plan for how to review the filing system to remove unneeded files on a regular basis. Make sure you can actually retrieve files from you backup by testing it.) Plan for a robust backup system that you also test regularly. (I use DEVONThink for all electronic filing I need to have with me all the time.) (only 1 level of folders in the "File Cabinet")Ĭreate a folder for current active project support material.ĭecide whether to lump all someday/maybe and waiting for files into the main system or into separate folders.ĭecide what parts of the system need to be mobile.
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(I use LibreOffice, Scrivener, PDF and AeonTimeline as my main file types.)ĭefine a very flat filing system that mimics a flat paper system. (Most of my date specific items start with a filename of YYYY-MM-DD_.) Standardize how you will use dates if any and what formats keeping in mind how computers sort things. (no spaces in file names for example so I could switch to UNIX if necessary.)ĭefine the naming system so that looking at a name will get you most of the way to knowing what's inside the folder or the file. So I do my digital filing almost entirely on my own machines.ĭefine a clear naming scheme that is platform independent in case you switch operating systems.
Not just for security but because I live in a rural area which does not always have Internet access. There are a number of long posts by me on this subject around on the forum.